Stakeholder Evaluation Group (SEG) Meeting

Savannah Harbor Deepening Project

Draft Meeting Summary

May 4, 1999

Coastal Georgia Center, Savannah, Ga.

Meeting was called to order at approximately 9:00 am by Ben Dysart (SEG facilitator)

Facilitator's Opening Round Exercise

Facilitator requested SEG Members to write on paper quick views of:

and pass them in for compilation

GPA Executive Leadership Comments on 4/28 Press Report

David Schaller (Deputy Executive Director, Ga. Ports Authority): Requested opportunity to speak to SEG re: newspaper article "Ports documents attack Fish and Wildlife," Savannah Morning News, 4/28/99

Facilitator: Asked SEG Members if they had any questions of David or any comments on either his remarks or the topic in general

Chris Schuberth: Thanked David for his comments

Judy Jennings: Thanked David for his comments

April SEG Meeting Summary

Facilitator requested SEG Members' action on 4/6/99 SEG meeting summary as circulated to SEG Members

Discussion by SEG Members

SEG Member consensus: 4/6/99 SEG meeting summary as circulated is OK

Process for Future SEG Meeting Summaries

Facilitator suggested capturing summary items as we proceed in meeting on flip charts and let that be basis of meeting summaries

SEG consensus/decision: OK to go to bullet summary format process as discussed

Finalization of SEG Operating Guidelines

Morgan Rees: Reported on behalf of the Operating Guidelines working group

Facilitator: Operating Guidelines committee or work group members agree on Morgan's representation?

All committee members: Concur

Morgan Rees: Recommend adoption of Operating Guidelines as presented and discussed today

Facilitator's Insert: Economics Topic

Facilitator's note: This came up within other agenda items

Economics Topic

Judy Jennings: Question concerning "economic aspects" (next to last paragraph on p. 1 of Operating Guidelines)

Ben Brewton: Focus was on environmental impacts and cost of mitigation in that paragraph

David Schaller: There are 3 different focus groups currently associated with the proposed deepening project: environmental, cultural, and design

Chris Schuberth: Is there cross-fertilization?

David Schaller: Believes all are stakeholders—not just SEG

Schedule Connecting SEG Activity with Overall Project Schedule

Morgan Rees: GPA owes SEG a project schedule much more comprehensive than the one provided in February

Economics Topic (cont'd)

Judy Jennings: Economics is a current question

SEG consensus/decision: Judy and Morgan will meet on the economics topic and report back to SEG next month

Chris Schuberth: Need cross-fertilization between the SEG and the other focus or work groups

Ben Brewton: Operating Guidelines committee found this runs together

Patty McIntosh: Add her to the economics group that will meet and report back to SEG next month

Ben Brewton: Volunteered Neff McIntosh to meet with economics group too

Morgan Rees: Invited US Corps of Engineers representative to join re: 203 and economic analysis

Bill Bailey: Yes, agreed to meet with group

Ben Brewton: Recommend one person be the chair of this economics group

Judy Jennings: Volunteered to chair

SEG is very interested in getting information on how SEG mission and deliverables fit in with GPA's time and activities schedule for the proposed deepening project

Mission Focus for SEG

Facilitator asked SEG Members including the Operating Guidelines Committee to try to identify a short, clear focus for the SEG's efforts to help keep things focused and on track

Morgan Rees: First paragraph is the focus of the SEG's Operating Guidelines

Ben Brewton: Concurs with Morgan

Press Brownell: Short planning horizon in 1st paragraph

Morgan Rees: Press’s comments are on target

Cumulative Impacts and Economics

Ben Brewton: In point (1-a-2), it's clear to him that impacts go on long time

Stuart Stevens: Broadening focus [in any way including potentially adding economics to SEG plate] puts limits on additional studies

Ben Brewton: SEG would focus on environmental aspects of economic matters

SEG consensus: Wait for economics group to bring their recommendations back to SEG next month—not get ahead of their recommendations and can have more discussions then as/if needed

Ben Brewton: Appendix B of Operating Guidelines adopted is a cumulative record of all environmental impact issues mentioned

David Schaller: GPA favors—as Morgan Rees indicated—an advisory group to advise GPA

Judy Jennings: OK

Patty McIntosh: Re: long-term monitoring

Morgan Rees: One other point that goes to respond to Patty',s question that I meant to respond to before on cumulative impact - it is clear to me, and I am speaking on behalf of myself now as someone who has been involved in Federal project planning processes for years - years and years - that you must address cumulative impacts. It is a requirement not only of the Corps of Engineers, but NEPA regulations, and - so there is really no question in my mind that cumulative impacts will be done. There is always a question of how you do that and to what extent and that is where the difficulty comes. The fundamental answer is - yes, cumulative impacts must be done.

Ben Dysart: You said there is a question as to how you do it and what (inaudible)

Morgan Rees: Well the extent. There is always... I can't tell you how many debates I have been involved in on where you stop and where you start on addressing

cumulative impacts. So to me you tackle the issue up front and (inaudible)

[End verbatim transcript of response to Patty McIntosh's question re: cumulative impacts.]

Shifting Back into Finalization of SEG Operating Guidelines

Neff McIntosh: Operating Guidelines are inclusive unless others noted

Morgan Rees: Concurred

Bill Farmer: SEG adopted the Operating Guidelines 2 meetings ago

Morgan Rees: It’s a living document

SEG Members strongly concurred

Operating Guidelines Committee recommend adoption of operating guidelines (4/29/99 revision) as presented and discussed today

SEG adopted latest revision of Operating Guidelines with the understanding they are living document and are generally inclusive as discussed today

Morgan Rees: Cumulative impacts must somehow be addressed

Facilitator's Insert: Back to Mission Focus for SEG

Facilitator's note: Regarding topic of trying to get SEG agreement on a short, clear focus for the SEG's efforts to help keep things on track, the following is repeated or provided here to give closure on agenda item

Committee Coordination and Discussion before SEG

SEG discussion to clarify relative benefits of (a) committees and technical experts reaching essential agreement before making recommendations for approval/adoption by full SEG and (b) letting SEG do the coordination and discussing/debating everything at length as a committee of the whole

SEG desires committees and experts to coordinate in advance on things brought to SEG—but SEG also desires to have substantive input on committees' recommendations and direction to committees by diversity of interests in SEG's membership

SEG Web Site

Larry Keegan (GPA contractor): There is a new web site for SEG materials

Cathy Vaughn: This is in lieu of her sending everything to individual SEG Members by e-mail

Larry Keegan: Individual SEG Member correspondence can be 1 on 1—not through this web site

SEG was pleased with this

Ben Brewton: He recommends Cathy Vaughn maintain a complete record of all SEG-related documents

Cumulative Impact (cont'd)

Facilitator: Concerning the cumulative impact agenda item

No objection from SEG

Facilitator's note: There was additional discussion of cumulative impact within several agenda items at this meeting

Critical-Path Schedule

Morgan Rees: Critical path schedule relating SEG mission and deliverables to GPA's proposed deepening project

SEG is interested in getting this information

Update on WRDA '99 and Project Authorization

Facilitator: Update on WRDA was requested

Morgan Rees: WRDA ’99 [the Water Resources Development Act of 1999] passed the House and Senate

Beach Erosion Committee

Facilitator: Update on the beach erosion issue

Bill Farmer: The Beach Erosion Committee met

SEG received Beach Erosion Committee's report including 2 proposals as information, will review them, and will consider action at June SEG meting

Bill Farmer: Cont'd

Neff McIntosh: Re question

Morgan Rees: Coastal engineering is his expertise

Bill Bailey: 111 looks at evaluating impacts

Larry Keegan: Beach Erosion Committee has belief that existence of channel affects beaches

Chris Schuberth: Concurs with Larry

Bill Farmer: Open Beach Erosion Committee to other interested SEG Members

Stuart Stevens: What's the cost of the studies?

Bill Farmer: 95 and 100K$

Stuart: Is 1 year needed?

Bill Farmer: 1 said the incremental part can be done in ½ yr.

Larry Keegan: Not sure what’s encompassed

Stuart Stevens: Experts say a year

Bill Bailey: No seasonal

Stuart Stevens: Is there anything that's cost-shareable—and can therefore be done?

Joe Schmitt: Can spend up to 100K$ on Section 111

Larry Keegan: Spent time at last Beach Erosion Committee on need to consider Tybee realities on funding

Cumulative Impacts (cont'd)

Bill Farmer: Other SEG committee's effort is focused on salinity, chlorides, and DO (dissolved oxygen)

Morgan Rees: Corps' Section 111 could carry the burden

Joe Schmitt: Law allows Corps of Engineers to go back to authorities—Ga. DOT

Stuart Stevens: So it can be funded?

Morgan Rees: What is related to this deepening project will be funded

Bill Bailey: Salinity and chloride go ahead

Ben Brewton: Want to underscore what Morgan said: If needs to be done, will be done

Judy Jennings: With Congressional authorization, this is the only project with this sort of funding

Morgan Rees: Re: authorized funding

John Saia: Are $ for this year

Joe Schmitt: But the Corps is not doing the study

Chris Schuberth: Wants to underscore Keegan's comment

Bill Farmer: SEG members can meet with Beach Erosion Committee

Ben Brewton: Can spend any amount?

Morgan Rees: 230 million $ total, 145 million $ federal

Patty McIntosh: Re: SEG expectation that what we need studied is laid out in the Operating Guidelines

David Schaller: Pledged that SEG-identified issues connected with the deepening project and what must be studied will be studied to the limit of authorized $ (10.8 million $ in state of Ga. appropriations now)

Ben Brewton: "Connection with harbor" vs. "connected with deepening of harbor"

Morgan Rees: Law requires dealing with cumulative impacts

Ben Brewton: Could be that project-related or cumulative impact issues not fall under this

Chris Schuberth: Referred to David Schaller comment at last meeting re: "Not to be constrained …"

David Schaller: Made unequivocal commitment to do all required by law and to fund it

Judy Jennings: Question which laws are applicable

Bill Bailey: NEPA

Chris Schuberth: Is beach erosion out of the box?

Larry Keegan: Struggled for black-and-white answer on relevance to harbor deepening

Chris Schuberth: Law—Section 111

Larry Keegan: Gives Corps authority

Ben Brewton: In his opinion, this is a pressing nagging question that causes good-faith problems and deals with sincerity [of some parties]

Teri Leffek: Discussion has been intense—let’s take a break

SEG strongly concurred with Terri's recommendation

[Break, then resume meeting]

David Schaller: GPA is not back-pedaling on anything

Bill Farmer: Wednesday, 19 May, 10 am at Lockwood-Green offices in Savannah, Beach Erosion Committee meeting

Communications Committee Report

Ben Brewton: No report

Striped Bass Committee

Carl Hall: Committee meeting held yesterday

Tom Meronek: Talked about adding sampling stations for this summer’s data collection efforts

_______________: How does Larry deal with the contracting?

_______________: Larry, Bo, Carl, and Tom can work this out

Tom Meronek: GPA said stuff would have to be done anyway

Carl Hall: Were on tight schedule getting this in

Ben Brewton: He's very supportive of this

Press Brownell: Recommend SEG approve it

SEG gave consensus for approval of Striped Bass Committee study recommendations as presented and discussed

Short-nose Sturgeon Study

Judy Jennings & Press Brownell: Re: short-nose sturgeon

Priscilla Wendt: What is status of funding Mark Collins's research?

Larry Keegan: Contractual details

Bo Ellis: Mark requested to have $ in place by 15 May

Press Brownell: Recommend SEG approve task 314—short-nose sturgeon study as discussed in meeting

SEG gave consensus for approval of short-nose sturgeon study recommendations as presented and discussed

Combining into Fisheries Committee

Carl Hall: Mentioned the idea of combining Striped Bass and Short-nose Sturgeon Committees into Fisheries Committee for reaction

Press Brownell: Have discussed

Carl Hall: Request Press to work on this

Press Brownell: OK

Larry Keegan: Striped bass 1135 and fisheries—keep separate

SEG consensus for these interested parties including Press to bring back recommendations to SEG for review and action

Modeling Technical Review Group Committee

Morgan Rees: Topics included upstream water quality data, minimizing dredging during data collection, and upstream flow releases

Tom McAdam: Two issues remaining relate to EPA

Morgan Rees: MTRG met 13 May

Ben Brewton: He got Baker e-mail on Friday [Apr. 30] saying there were some issues to be discussed at SEG meeting today

Morgan Rees: Re: minimizing dredging—has discussed this with some MTRG members

(314 had already been approved by SEG previously—short-nose sturgeon)

Ben Brewton: Re: minimizing dredging issue

Morgan Rees: MTRG members at 13 April meeting, recommended this is good but would not defeat utility of model

Fred Beason: In no-dredging time period now—except for emergency dredging

Ben Brewton: Can data acquisition be extended to next spring?

Bo Ellis: No

Fred Beason: Pilots will request dredging for safe transit only—safety

Stuart Stevens: Need to know when dredging actually occurs in that period

Bo Ellis: Would like to know when

Fred Beason: Have to notify Corps by permit

Cumulative Impacts (cont'd)

Ben Brewton: He just now got input from CEO’s [his group—Coastal Environmental Organization] technical consultant by phone

Bo Ellis: In MTRG, the members agreed that's important to effects on marsh

Ben Brewton: Reiterated his view that Bo was doing salinity study, but it's not adequate to determine effects on marsh

Bo Ellis: It's a hydrodynamic model

Ben Brewton: Will focus on main channel cause you to miss some secondary effects?

Bo Ellis: Will calibrate model to today’s conditions

Ben Brewton: That’s another task then?

Larry Keegan: Yes

Ben Brewton: A hydrodynamic model

Bo Ellis: Will identify all scenarios needed to run

Ben Brewton: Give a summary of the 3 tasks previously recommended for full SEG approval for today

Bo Ellis: Chloride data collection (task 311)

Ben Brewton: The [Chamber of Commerce] Manufacturers Council interests and the conservation community have different interests in his opinion

SEG gave consensus for full approval of MTRG-recommended Tasks No. 311, 312, and 313 as presented by MTRG and discussed by SEG earlier

Morgan Rees: Re: compensability interests

John Sawyer: Will you look to the City of Savannah and its customers to pay for things?

Ben Brewton: You don’t know exactly what will happen

Engineering Solutions for Low Dissolve Oxygen

Judy Jennings: Dissolved oxygen engineering solutions topic is on next month's SEG agenda

Morgan Rees: Yes

SEG agreed to carry over to 6/99 SEG meeting for update on this

Formation of New Committees to Deal with SEG-Identified Issues

SEG agreed to carry consideration and action on this critical matter of establishing working committees for any other issues viewed as priority issues by SEG over to 6/99 SEG meeting

GPA's Expectations for Committee Reports and GPA Criteria for Studies

SEG agreed to carry over to 6/99 SEG meeting

Next Meeting Date

SEG elected to meet 2nd Tuesday, 8 June, 9:00 AM—second Tuesday this time due to Memorial Day's immediately preceding SEG's usual first Tuesday meeting date

 

Adjournment

Meeting adjourned 1:20 PM

 

Results of Facilitator's Opening Round Exercise

[Facilitator activity or exercise preceding SEG Member deliberations at Stakeholder Evaluation Group (SEG) meeting, Savannah Harbor Deepening Project, May 4, 1999, at Coastal Georgia Center, Savannah, Ga. Prepared 5/21/99 by Ben Dysart, SEG facilitator. This was an exercise soliciting anonymous and candid opinions from the individual SEG Members. The purpose was to help focus SEG Members on the mission of the SEG to improve productivity at the meeting. While not a product of the SEG and not a result of SEG deliberations, it is provided to SEG Members as information.]

Facilitator requested SEG Members to write on paper quick views of: (a) the most beneficial potential result of the SEG's efforts for the environment, the resources, and people—if it achieves its important and challenging mission and (b) the greatest potential barrier(s) to that benefit's being realized and pass them in for compilation

Compilation of Opening Round Exercise Results

BENEFITS

BARRIERS

  • The SEG achieves consensus on what the true environmental impacts of the proposed deepening project are likely to be, and comes to mutually agreeable solution to avoiding and for mitigating those impacts.

Stumbling blocks:

  • Limitations of scientific studies in evaluating cumulative impacts of past deepening projects, and predicting the impacts of the proposed deepening project.
  • Different missions, goals, and objectives of organizations/agencies represented by members of the SEG.

Whether project is built or not built, SEG cooperates to analyze data and works together to arrive at a decision.

Sole interest viewpoints stall or degrade evaluation process.

Socially, politically, environmentally sound successful outcome to harbor deepening project.

Diverse interests and agendas.

Good—from SEG:

  • Limited negative impacts on resources.

Barrier:

  • SEG and GPA may need a compromise which is not completely desirable or optimum for both parties.

Develop a model that uses good science to determine the allocation for the various causes to the DO deficit (deepening, marsh, upper basin loading, non-point source, point source, agitation dredging), as well as quantify the potential impact to chlorides.

The SEG brings together many groups that have different agendas. There is a challenge and opportunity to coordinate these members and address all concerns.

Best case would be if GPA representatives would commit a serious gaffe that fully exposed them as insincere participants/sponsors of SEG.

[none provided]

The Water Resources Development Act of 1999, as it moves rapidly toward passage, includes several conditions which must be met by the Port of Savannah. The SEG, it is assumed, is the body that is challenged with assisting the project proponent in meeting those conditions.

For success, the SEG must produce, with the project proponent, an approved plan and report for project implementation.

Potential stumbling blocks would be producing that report, while meeting the terms and conditions of WRDA 99 and the COE headquarters recommendations to GPA, within the time schedule set forth in WRDA 99.

Please explain how time grids for both WRDA and SEG will proceed.

Enhance environmental conditions.

Lack of patience to investigate and analyze scientific information.

Beneficial potential result:

  • Full determination of all environmental impacts (incremental & cumulative) and costs for those which can be mitigated, but with clear identification of any impacts for which there is no appropriate or acceptable mitigation other than avoidance.
  • For these findings to be communicated fully and without bias to the public, media, and elected officials and other decision-makers.

Greatest potential barrier:

  • GPA’s "full speed ahead" mindset.

Benefit:

  • Improved body of knowledge about harbor environment based on sound scientific investigation.

Greatest potential barrier:

  • There are two:
  • distrust
  • lack of understanding

Beneficial result:

  • Maximize channel depth
  • Enhance environment

Stumbling block:

  • Keep focus

Best output of SEG:

  • List of stakeholders’ concerns with details of how to address (mitigate) concerns.

Principal barrier:

  • Not yet defined:
  • Where are we
  • Where are we going
  • How best to get there, i.e. – flow chart on how everything inter-relates and fits together

Ideal:

  • True, full costs of project will be determined and fully disclosed.

Barrier:

  • Insufficient/incomplete information to complete [item at left].

Benefit:

  • The environmental community embraces the industrial community and vise versa, as a partner, with a goal of remaining economically competitive with the world.

Roadblock:

  • The industrial community does not share a mutual trust with the environmental community and vise versa—because both parties sometime appear to hold hidden issues. There will always be disagreements over items. There is room to give and take, the fear is if one party goes first, they are vulnerable!

Everyone benefits: GPA can conduct its business in a setting that recognizes the importance of environmental concerns.

Intransigence

Economic enhancement to community with minimal environmental impact.

Complete distrust of GPA.

Continued communications among all parties.

Protection of natural resources as harbor project is implemented.

Not enough money to do harbor project the right way.

Scientific studies likely to be inconclusive.

Most beneficial:

  • A win-win situation in which the needs of all participants are met either in full or partially as well as a better understanding and relationship between the participants of their issues and needs. Develop mutual trust and a working relationship?

Greatest barrier(s):

  • Lack of trust/respect.
  • Not looking at the situation from each participant's viewpoint. Not understanding each participant's need.
  • No definitive answer as to whether cumulative and incremental impacts will be addressed.

Goal:

  • Meets everybody’s needs.

Obstacles:

  • Not understanding each other’s needs.

Benefit/success:

  • Address impacts of past/future harbor improvement projects.

Barrier:

  • Implementation costs.
  • Complexity of necessary multi-agency, multi-authority approval and funding.

The SEG will be effective if:

  • We can achieve restoration of the harbor and improve water quality, fresh water marshes, fisheries, and other natural systems.
  • Institute a better management system for the harbor by involving all of the stakeholders. Issues requiring management include:
  • Water quality
  • Fisheries
  • Dredging and channel maintenance
  • spoil disposal
  • Cultural resources

Barriers to success:

  • The way the project has been handled to date (203B?).
  • Failures in communication.
  • Past business practices.
  • Lack of knowledge of effects of previous alternations.
  • Lack of adequate science to properly understand proposed impacts.
  • Failure to involve USF&WS.